Public would be filed as "Public, John Q." In that way, anyone who tries finding something in an extensive file, knows everything is alphabetized. do not file ü as ue, file as "u;" do not file ö as oe, file as "o"). My paycheck has my first name, which I … Data entry: Put the hyphen in if the person uses one. For instance, John Q. For … Neither way is right or wrong. Spanish and Italian language names often have compound names. Do not translate umlauts to e (i.e. Filing alphabetical order, john doe dba Doe's Equipment [ 1 Answers ] When filing a customer with a dba, should you file by first name of owner, or first name of company? At smaller branches, the four adult fiction genres may be interfiled. The first thing you have to do after typing in the names is highlight them. It is a really handy tool that is very useful at time. But what do you do when two names are hyphenated? Alphabetizing words is an easy task with the first letter dictating alphabetical placement. Hyphenated names or compound names (Jean Melius-Tiff, Maria Garcia Lopez) Alphabetize the entire surname as one name (look for consistent use of the compound name, rather than using a maiden name as a middle name). In this instructable I am going to teach you how alphabetize by last name in MS word. Filing generally follows alphabetically filing rules. 5. For purposes of alphabetizing, treat these separate words as a single unit (for example, LOPEZYQUINTANA). The names of individuals are indexed alphabetically by using their last names first, their first names or initials, and finally their middle initials or names. • The shelving of materials authored by Mac and Mc names is also in strict alphabetically order. You might not be the only one using the files. Thus, It night be more common to put the Mc's and Mac's separate from the other M's, and to intersperse Mc's with Mac's. As your question says, the "Ma" comes before "Mc", where the "a" comes before the "c". File abbreviations as written, e.g. c. In a name like María López y Quintana,the last name consists of three separate words. An initial or name using just one letter comes before a complete name starting with the same letter. Naturally, whenever you can make the distinction, consider the last name first. Some systems put the Mac's and Mc's together, before the other M's, some just put them in where Mac and Mc would go alphabetically. Shelving example: Maas, MacDonald, Malley, McDonald, Mellon. Transpose names of individuals when filing using the following system: last name, first name or initial, middle name or initial. When looking at the author’s name, it is always last name, first name and middle (if applicable). As for people going by nicknames, I would put their official name (the one on the payroll records) on their file. St. files as ST not Saint. Add Tip Ask Question Comment Download. Do not file names beginning with Mc as Mac. ten. It depends on how your company's filing system is set up. At Main, Westerns are interfiled with General Fiction. Years ago when libraries used tab-cards to file their catalogue cards, there was a separate Mc tab-card, although I can't remember if it was traditionally placed before or after the M tab-card. Then you can file the names alphabetically, but when you get to the ones with identical names, you sub-file by number. Hyphenated compound surnames file as separate words. Add prefixes to surnames to the surname to make one word and file in alphabetic order. Step 1: HIghlight Names. Fiction is shelved by genre in alphabetical order, using the author’s last name, first name, and the title of the book. File single surnames before compound surnames; file given names before surnames. • Authors’ names with prefixes are shelved by the first letter of the prefix and then the rest of the name, omitting the spaces between them. 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